Clock in on the iPad in store
Staff tap their name, enter a PIN and start their shift. You can limit clock-ins to a radius around the store (geofence). Breaks are their own taps and come off the hours.
Clock in, roster, check hours
all in one system
clockthyme is a time and attendance system for multi-site restaurants in Australia. It keeps every staff member's hours in one place, lets you roster ahead, and exports those hours to your accountant or the payroll system you already use.
Runs on the iPad you already have Keeps working when the internet drops Nothing to install from an app store
Overnight
Split shifts and shifts that cross midnight are handled from the ground up
Never overwritten
Records are append-only — every correction carries a name and a reason
Offline
The iPad keeps clocking people in when the internet drops, then syncs itself
Separate data
Each company's data sits in its own database, never mixed with another's
Features
From the tap on the screen to hours your bookkeeper can use
It is one line, end to end — timesheets are worked out from the times staff actually pressed, a manager checks and approves them, and the export goes straight out. Nobody retypes a number along the way.
Timesheets that work themselves out
A timesheet is not a second set of data — it is always calculated from the times that were actually pressed. Fix a time and the hours change immediately. Split shifts and overnight shifts are handled.
Records that cannot be written over
A time that has been pressed is never deleted or overwritten. A correction voids the old entry with a reason and adds a new one, and the audit log keeps who changed it, what it was before and what it is now.
Rosters with a cost estimate
Roster ahead, copy last week, and see a number before you publish. That number is a planning estimate, not actual pay — it multiplies your own rates by rostered hours and does not interpret the Award.
Leave and shift give-aways
Staff drop a shift or request leave from their phone and a manager approves it in one place. A dropped shift opens up for someone else to pick up, and every request keeps a record of who approved it and when.
Every store on one screen
See all stores from a single view, each with its own colour and logo so they are easy to tell apart. Each iPad is paired to its own store, and manager access can be limited store by store.
A phone page for staff
Staff can check their own roster and running hours whenever they like. That page shows hours only, never money, so a planning estimate never turns into an expectation about pay.
Exports and backups
Export weekly hours as CSV, Excel or PDF for your bookkeeper or payroll system, with an automatic backup every night that you can restore from.
How it works
Three steps, and no new hardware to buy
Set up stores and staff
Add your stores, positions, pay rates and staff, then pair each store's iPad. Staff set their own PIN from a link you send them.
Staff clock themselves in
Start, break and finish on the screen at the front of the store. The system flags anything that looks wrong by itself — a missed clock-out, or a tap from outside the store's radius.
A manager checks, then exports
Go through the week's timesheets, fix what is flagged with a reason, approve, then export the hours as CSV, Excel or PDF for your bookkeeper or payroll system.
FAQ
What owners ask before they start
Do we need to buy new hardware?
No. Use the iPad or tablet the store already has and leave the clock-in
page open on it. Staff use their own phones for their roster — there is nothing to
install from an app store.
What happens when the internet at the store drops?
People keep clocking in. The clock-in screen holds the entries on the
device and sends them up once the connection is back. The time recorded is the time the
person actually pressed, not the time it reached the server.
What language is the app in?
The staff and manager screens are in Thai. This website is available in
English and Thai, but the app itself is not yet translated — worth knowing before you
roll it out to an English-speaking team.
Does it work out pay under the Award?
No. It records hours and works with the rates you enter yourself.
Checking those rates against the Restaurant or Hospitality Award is still your job or
your bookkeeper's. The numbers on the roster screen are a planning estimate only.
Could another restaurant see our data?
No. Each company has its own database and its own file storage — not one
shared database filtered by a company id. A hostname that is not recognised is refused
outright rather than falling through to somebody's data.
If we stop using it, can we take our data out?
Yes. Export to CSV, Excel or PDF at any time, and download a full backup
file of everything to keep yourself.
Open the app
Pick the screen that matches you
Clock-in screen
For the iPad at the front of the store, where staff start, break and finish.
Open the clock-in screen →My shifts
For staff — roster, own hours, dropping a shift and requesting leave.
Open the staff page →Manager
Timesheets, approvals, rosters, exports and staff records.
Sign in as a manager →Want it in your restaurant?
Each company is set up one at a time, with its own database and domain prepared before it goes live. Get in touch with the administrator to talk about it.